Operations & Warehouse Coordinator – events industry

We’re working with a small, friendly business who have a newly created role for an Operations & Warehouse Coordinator to bring structure, consistency and calm to daily operations. Based near Bath.

This is a blended role, part logistics coordinator, part hands-on warehouse lead – designed to strengthen standards and keep delivery running smoothly.

You’ll work closely with the Director to reduce day-to-day operational pressure, improve planning visibility and ensure the warehouse runs like clockwork.

The role

This isn’t a desk-only operations job. Nor is it purely warehouse-based.

It’s ideal for someone who enjoys switching between coordination and practical execution, someone who spots gaps before they become problems and takes pride in doing things properly.

Operational coordination

• Plan and coordinate vans, couriers and transport
• Confirm site access, loading requirements and delivery windows
• Prepare and distribute detailed job packs
• Maintain the master planning calendar
• Support weekly planning meetings
• Keep documentation accurate and up to date

Warehouse operations (hands-on)

• Load and unload vans for installations and hires
• Pick and prep equipment against job sheets
• Oversee returns and ensure equipment is checked back in correctly
• Identify damaged or missing items and escalate appropriately
• Maintain an organised, logical warehouse layout

Standards, compliance & fleet

• Conduct and record PAT testing (training available if needed)
• Maintain equipment logs and safety records
• Uphold safe working practices across the warehouse
• Carry out basic vehicle checks
• Coordinate MOTs, servicing and fleet admin

Crew & process support

• Maintain freelancer availability lists
• Issue job briefs and support crew bookings
• Assist with welfare and logistics planning
• Implement simple checklists and SOPs
• Flag risks and bottlenecks early
• Provide weekly operational updates to the Director

About you

• Highly organised with previous administration/coordination experience – and enjoy a job that is not entirely desk bound.
• Practical and happy with manual work – i.e. climbing up ladders and lifting equipment when required
• Comfortable with spreadsheets and shared drives
• Experience in events, production, logistics or hire would be brilliant!
• Warehouse experience is highly desirable.
• PAT testing certification or a forklift licence would be a bonus, but willingness to learn is just as important.
• Confident juggling multiple moving parts
• Calm under seasonal pressure

Why apply?

This is a genuinely pivotal role. You’ll have the opportunity to shape processes, improve standards and make a visible impact on how a small business operates day to day.

If you’re proactive, hands-on and thrive on bringing order to operational chaos — this could be a brilliant next step.

Based near Bath.